Talking about the IRS form W2, it is a statement containing the information of salary/wages paid to an employee by his employer. This further includes details of taxes from his paychecks. It should be noted that the information of the W2 form is essential for the employees in preparing tax returns. It is important for you to learn the requirements of printing, before heading forward with the steps to print w2 in QuickBooks desktop. 

To get a better grip on printing W-2 forms with QuickBooks desktop, we would highly recommend you to go through this segment and check out the entire process listed below. However, if you don’t want to perform the steps manually, then in that case, reach out to our technical team using our dedicated help line. 

Steps to print W2 forms with QuickBooks 

You need to perform the following steps to print W2 forms successfully: 

• Open W2 and W3 forms from QuickBooks 
  • Click on employees then payroll tax forms and W2s. 
  • Click on the process payroll forms. 
  • Select annual form W2/W3 wage and tax statement transmittal. 
  • Select all employees if you wish to file the forms of all the employees. 
  • Click on the employee's last name. 
  • Add the year of the form and click on the ok tab. 
  • QuickBooks desktop stores one version of tax form only. 
  • Select employees for printing the form. Click on review/edit. 
  • Click on print/e-file. 

• Select the type of paper as well as the item to print in the print W2 and W3 forms windows 
  • Select between blank\perforated paper and pre-printed forms. 
  • Select for whom you are printing and under select the item to print section. 

• Exporting the form to the PDF reader and start printing 
  • If you are using pre-printed forms, then do a print test. 
  • Click on print pdf.
  • And start with the printing process from inside the PDF reader. 

Printing W-2 forms with QuickBooks desktop might be easy, once you are well-versed with the steps discussed in above. 

However, if for some reason, you aren’t able to perform the steps or if you are stuck at any point of time, then simply reach out to our U.S. based QuickBooks desktop support professionals, who will guide you through the process. Reach out to us using our tech support number i.e., 1-800-761-1787, and leave the rest on us.